How to prepare your Artwork for KAPP

 To ensure arrival of your artwork safley and in excellent condition for the exhibition it has to be properly prepared and packed.

Packing and securing the artwork for delivery and return is the responsibility of the artist/photographer, including all associated costs.

Delivery Deadline

  • All entries must be delivered to one of the nominated drop-off points by Friday, 20th June 2025, 4:00 PM.
  • Items transported via the free service will automatically be returned to the original drop-off point unless otherwise advised.

    PREPARE YOUR ARTWORK

    1.  Ensure your artwork is clean, dry, and fully cured before packing.
    2. Ensure you artwork is framed. The framer counts in the entry measurement. A list of places where you can frame your entry can be found HERE
    3. Secure the Label on the back of your artwork. The label can be found HERE
    4. Ensure that your piece satisfy the Hanging Device Requirements as the Kimberley Art and Photographic Prize exhibition space uses a specific hanging system to display artworks.
    Description of image

    D-Rings or Triangle Rings

    • Attach two rings approximately 15 cm down from the top of the artwork’s back.
    • Ensure they are securely fastened and not visible above the frame.
    Description of image

    Picture-Quality Cord or Braided Wire

    • Thread the cord through the rings and tighten it to prevent drooping.
    • Proper tension ensures the artwork is compatible with the exhibition’s hanging system.
    Description of image

    Fees and Exemptions

    • If a suitable hanging system is not provided, the curator will attach one for a $25 fee.
    • Items like boab nuts, boomerangs, sculptures, and fabrics are exempt from this requirement.

    Important: No responsibility is taken for damage to artworks/photographs not properly prepared for hanging as illustrated in this guide.

    Protect the Artwork

    1. Paintings, Prints, and Flat Works

    • Place tissue paper between the artwork and packing material to prevent scratches.
    • Cover the front surface with acid-free paper or a clean plastic sheet for added protection.
    • Use corner protectors (foam or cardboard) to shield edges.
    • Avoid using materials that could damage the artwork, such as newspapers, coloured tissue, fabrics, wool, paper clips, staples, or Blu Tack.

    2. Fragile Frames

    • Protect frames by placing sponges or soft packing materials on solid areas, especially corners.
    • For glass-framed artworks and photographs: Apply masking tape to the glass only, not the frame. This minimizes damage to the piece if the glass breaks.

     

    3. 3D Works (Sculptures and Installations)

    • Wrap each piece carefully with bubble wrap or similar padding material, ensuring it absorbs shock and provides a waterproof barrier.
    • When using bubble wrap, place the bubbles facing outwards to prevent marks on the artwork.

    4. Choose the Right Packaging

    • Use a sturdy box or crate slightly larger than the artwork.

    Additional protection can include:

    • Brown Paper or Builder’s Wrap for extra cushioning.
    • Boxes Made from Cardboard or Polypropylene for further protection.

     

    5. Secure the Artwork Inside the Package

    6. Seal and Label the Package

    • Close the box securely with strong packing tape.
    • Clearly label the package with:

     Label Your Package

    A label must be attached to the entry for proper identification. Use the following format:

    Description of image

    From: [Your Name or Art Centre]

    Entry Title: [Title of the Artwork or Photograph]

    Category: [Selected Category for Art or Photography Prize]

    To: KIMBERLEY ART & PHOTOGRAPHIC PRIZE (KAPP)

    Drop-Off Point: [Name of the Drop-Off Location]

     

    Note: Drop-off points have the right to refuse an entry if it is not properly labelled.

    Shipping or Dropping Off Your Artwork

    1. Choose a reliable courier service if shipping.
    2. If delivering in person, ensure your package meets the event's drop-off location and time requirements.
    3. Additional Tips:
    • Consider insuring your package for its full value.
    • Keep a photo record of your artwork before packing as proof of its condition.
    • Be aware of the potential for some packing materials to damage artwork. Avoid newspapers, dyed tissues, or other materials that may leave marks or residue.

    Return Freight

    • Return freight and postage must be pre-arranged and paid for by the participant.
    • Include clear return instructions with your entry form.

    Transport Refusal

    • No responsibility is taken for damage to artworks/photographs that are not packaged to protect the work.
    • The nominated points reserve the right to refuse improperly packaged items.

     

    By following these steps, you help ensure that your artwork arrives safely and ready to be displayed at the Kimberley Art and Photographic Prize. If you have any questions, feel free to contact us.