Terms and Conditions

Terms & Conditions

  1. Each entry shall be the original work of the artist/photographer and not copied in full or part from any production or published work or article.
  2. The Artwork/photography can only be entered into the competition by the artist/photographer themself or by an art center previously authorized by the author of the piece. A statutory declaration may be required.
  3. Works previously entered in the Kimberley Art and Photographic Prize will not be accepted.
  4. The artworks/photographs must not have been entered in any other award.
  5.  A limit of one entry per person will be admitted for each prize; one for the Art Prize and one entry for the Photographic Prize.
  6. The “Overall Winner” can be awarded to any entry from any category.
  7. The Shire reserves the right of judges and curators to re-assign artworks/photographs to another category.
  8. Entry fees apply and are non-refundable. If the entry fee is not paid the entry is unable to be included in the competition and exhibition.
  9. Entries must be Kimberley related or themed.
  10.  The maximum acceptable size of an artwork for the Art Prize is 1.5m X 1.5m and the maximum acceptable size of a photograph for the Photographic Prize is 1m x 1m (including framing). Sizes exceeding this limit will be automatically disqualified from judging but may be exhibited at the discretion of the curator.
  11. Artists/Photographers are required to submit a written description or interpretation of their work (no more than 100 words) on the description part of the Entry Form for the exhibition catalogue.
  12. No entry forms will be accepted after 24th May 2024 at 4pm and no entries (pieces of art) will be accepted after 14th June 2024. Late entries will be automatically disqualified from judging but may be exhibited at the discretion of the curator.
  13. If not collected within 60 days, the artwork/photograph will become the property of the Shire of Derby/West Kimberley and shall be dealt with at the discretion of the Shire.
  14. All artworks/photographs must be delivered to the Shire Administration office or to one of the specified drop off points on the entry form.
  15. Only artwork/photograph that has the entry label provided firmly attached to the back of the entry will be exhibited. The artwork/photography may be disqualified if it cannot be identified.

  16. The piece awarded Overall Winner will be acquired by the Shire of Derby / West Kimberley. Should the winning piece carry a sale price in excess of the prize for that
    category the artists/photographer agrees to accept the lesser amount.

  17. All submitted works are required to be available for exhibition for the duration of the competition.

  18. Entries must comply with exhibition presentation standards. Any entry not considered to be well presented by the curator, will be automatically disqualified and the artist will be informed of the decision.

  19. Artworks/photographs must have the proper hanging system required (see visual examples in HANGING SYSTEM). Failure to comply may require a new system to be
    attached for which a $25 fee will be charged.

  20. If the work has specific exhibition requirements the Shire should be notified and the artist will be consulted on installation. If the artist is unable to consult on installation the Shire will install to its best abilities, within venue and exhibition constraints.

  21. The Shire of Derby/West Kimberley and sponsors reserve the right to purchase artworks/photographs prior to the official Awards and Exhibition opening event.

  22. All entries must be ‘FOR SALE’ except those which are required to be returned for educational purposes. This needs to be specified on the form.

  23. Proceeds of sales and winnings will be processed by the end of August.

  24. The Prize money will be only paid to the artist of the entered piece.

  25. Artists/photographers are encouraged to attend the Awards and Exhibition opening evening on Saturday, June 29th 2024 or send a representative to collect their award, should they win their category.

  26. All entries and categories are automatically entered in the People’s Choice Awards.

  27. The Shire of Derby/West Kimberley shall endeavor to contact the winners via their supplied contact details within one week of the prize draw. In the event that the winner/s cannot be contacted after 28 days, an alternate winner/s will be selected.

T&C Specific To Photographic Prize

  1. Note: All of the above terms and conditions are applicable to the Photographic Prize unless superseded by the below. An electronic media copy of all digital photos must be provided with the image for the purposes of ‘fair use’ (PEG or PNG). The file should be at least 2MB size and on a USB, flash drive or other suitable recording device or emailed direct to kimberleyartprize@sdwk.wa.gov.au
  2. Photographs are required to be supplied free of water marks.
  3. Inappropriate and unrelated Kimberley images will be excluded from the Exhibition and not be featured or judged.

T&C Specific To Snap & Send

  1. Snap & Send entries are NOT eligible in any other category, including the overall prize.
  2. Entries are limited to a maximum of two (2) per entrant.
  3. Prizes are $100 in cash for 5 winners. (Total prize value is $500).
  4. Only entries submitted via the designated online submission form will be accepted.
  5. Inappropriate and unrelated Kimberley images will be excluded from the Exhibition and not be featured or judged.
  6. Employees of the Shire of Derby/West Kimberley are ineligible to enter this category competition.
  7. The winners will be chosen by the exhibition visitors and will be announced after the exhibition has finished.
  8. The Shire of Derby/West Kimberley reserves the right to verify the validity of entries and to disqualify any entry which, in their opinion, includes objectionable content, profanity, potentially insulting, inflammatory or defamatory statements; as well as disqualify any entrant who tampers with the entry process or who has engaged in conduct in entering the promotion which is fraudulent, misleading, deceptive or generally damaging to the goodwill or reputation of any organisation or person.
  9. Entries must be received by 4:00pm (AWST) Friday, 14th June 2024. The time of entry will in each case be the time the online entry is received by the Shire of Derby/West Kimberley database.
  10. The Shire of Derby/West Kimberley accepts no responsibility for any late, lost or misdirected entries due to technical disruptions, network congestion or for any other reason.

Copyright, Insurance & Legalities

  1. Artists/photographers submit entries at their own risk and insurance is the responsibility of the artist/photographer. No responsibility will be accepted for loss or accidental damage of any works submitted or entered. Council does not accept or insure against any liability for loss or damage of artworks/photographs submitted or entered, before, during or after the exhibition.
  2. By entering the artwork/photograph for inclusion in the Exhibition, the artist/photographer agrees to allow the Shire to:
    a) Reproduce, publish and display the artwork/photograph, in full or in part, for use in any non-commercial promotional materials and publications, including      promotions of the Shire’s future art/photography exhibitions.
    b) Publish the artist’s/photographer’s name, artwork/photograph title and artist/photographer statement provided by the artist/photographer in connection with the artwork/photograph; and
    c) Provide the media with photos and information about the artwork/photograph and artist/photographer for the purpose of promoting.
  3. The artist/photographer is responsible for satisfying any copyright requirements concerning the artwork/photograph.
  4. It is the entrant’s responsibility to confirm that each person depicted in any entry has granted permission to be portrayed.


  1. Judging will take place at the venue. The winner of the Prize will be announced at the Awards and opening evening event.
  2. The judges’ decisions are final and cannot be contested.
  3. Council and curators reserve the right of the judges to withhold prizes in any section should the supporting information be found to be false.


  1. The artist/photographer must set their own price, taking into account a 20% commission paid to the Shire.
  2. The event organizer will contact the artist/photographer to advise of their artwork/photograph sale and will request for a creditor form and a statement by the supplier form to be filled in and returned to proceed with the payment.
  3. Payment of prizes and sales monies will be made to the bank account provided in the entry form (Cheque payment by request only).
  4. Proceeds of sales will be processed by the end of August if all forms required have been returned to the Shire. Please contact the Shire should you not have received funds by 1st of September 2024.

Packing, Artwork/Photography for Transport

  1. Fragile frames need to be protected by placing sponges or other soft packing materials on solid areas of the frame, especially the corners.
  2. It is recommended that for glass framed artworks and photographs masking tape is placed on the glass only, not the frame. This would prevent any damage to the piece if it breaks.
  3. Bubblewrap or other packing materials are recommended as it would absorb any shock and provides a waterproof barrier. If you are using bubble wrap, put the bubbles on the outside.
  4. Coloured masking tapes or cotton tape would be helpful when unpacking as it is more visible. This would allow us to repack the artwork in the same package when the exhibition is finished.
  5. Brown paper or builders wrap may be added for further protection and boxes made from
    card or polypropylene provide your artwork with even more protection.
  6. To prevent damage of the pieces, it is very important to include any special packing unpacking instructions to your artwork inside the package.
  7. Place a label on the back of the art piece with your information: Name or art gallery,
    address and phone number.


  • It is recommended to place some tissue between your painting and the packing material.
  • Ensure that the surface of your piece is totally dry before packing.

  • Be aware of different material that can cause damage to the artwork such as newspapers, coloured tissues and fabrics, wool, paper clips, staples, blue tack, etc.

Transport and Freight

  1. The packing of the entries for delivery and return is the responsibility of the artist/photographer, including all associated costs. Please refer to the sections HANGING DEVICES REQUIREMENTS and PACKING FOR TRANSPORT for further details of
  2. Return freight and postage must be pre-arranged and paid by the participant. Return instructions should be included with your entry form.
  3. No responsibility is taken for damage to artworks/photographs that are not packaged to protect the work. The transport company and/or Shire of Derby/West Kimberley reserves the right to refuse to transport the artworks/photographs should it not be packaged appropriately.
  4.  All physical artwork or photographic entries must be delivered to the Shire of Derby/West Kimberley or nominated drop-off point by Friday, 14th June 2024 by 4.00pm. Items transported by the free service will be automatically returned to original drop off point, unless otherwise advised.
  5. A label with the following information must be attached to the front of the package for correct identification:
  • From: Who sends the piece (Artist or Art Centre)
  • Entry Title: Name of the entered piece
  • Category: Any of the categories for Art Prize or Photographic Prize
  • Drop off point: Any of the points mentioned in the next point



*Drop off points have the right to not accept an entry that has not been marked


The nominated drop-off points are:


  • Derby Airport, Derby WA 6728


  • Shire of Broome administration office – 27 Weld Street, Broome WA 6725
  • Kimberley Arts Network Office – 7 Orr St, Broome WA 6725

Fitzroy Crossing

  • Visitor Centre- Corner of Forrest Rd & Flynn Dr, Fitzroy Crossing WA 6765

Halls Creek

  • Shire of Halls Creek Office – 7 Thomas Street, Halls Creek WA 6770


  • Shire of Wyndham East Kimberley Office – 20 Coolibah Drive, Kununurra WA 6743

Hanging Systems/Device Requirements


The Kimberley Art and Photographic Prize accept no responsibility for any damage to artworks and photographs not properly prepared for hanging as illustrated in this guide.

All pieces are required to have a hanging system attached to their piece to allow the artwork to be displayed at the exhibition. If your piece does not have an appropriate system the Exhibition Curator will attach one for you and a fee of $25 will be incurred. Items not suited for hanging (Eg: Boab Nuts, boomerangs, sculptures, fabrics...) are exempted from this requirement.

Kimberley Art and Photographic Prize exhibition space has an existing hanging system that uses cables and adjustable hanging hooks. The curator needs your artwork to have a very specific hanging device fixed into the back of your artwork. Please carefully note the instructions below:

You will need to attach two pairs of D-rings or triangle- rings approximately 15cm down from the top of the back of your artwork. Please ensure that they are able to support the weight of your artwork and that they are not visible above the frame. (Please see picture below)

Thread picture-quality cord or braided wire through the two rings, make sure its tight so that the wire or cord does not droop. This would prevent the loose ends of the wire catching in the hanging system or damaging your artworks.

triangle ring hanging devices

Figure 1 Triangle ring and D ring hanging devices

hanging device installation

Figure 2 Example of hanging device installation